What is the Change Register Object?

The Change Register Object in Camms.Project allows project managers and teams to systematically record, assess, and manage changes, including shifts in scope, budget, timelines, and procurement. It provides a centralised, configurable space to track, evaluate, and approve changes, ensuring smooth coordination across all project elements.

The Change Register handles budget adjustments, schedule modifications, and purchase order changes efficiently. It links changes directly to project outcomes and aligns them within the same workflow, minimising delays, ensuring accountability, and maintaining financial control. Integrated with Camms.Connect, it also enables seamless data extraction for further analysis in platforms like Power BI and Tableau.

Why is This Feature Important?

Managing change effectively is crucial to keeping projects on track. Without a clear process, changes can slip through the cracks or be implemented poorly, leading to misalignment with project goals. The Change Register Object in Camms.Project helps avoid these pitfalls by:

• Centralising Change Management: Instead of scattered spreadsheets or endless email threads, all project changes are recorded in one place. This keeps things organised, clear, and accessible for everyone involved.
• Supporting Informed Decision-Making: By linking changes to their impact on the budget and timeline, the Change Register provides project managers with the insights they need to make smart decisions. This helps teams assess the feasibility of changes and understand their consequences before taking action.
• Ensuring Accountability: The built-in approval workflow guarantees that no changes are made without the right sign-offs. Decisions are escalated to the appropriate people, and an audit trail ensures transparency and responsibility for each change.

The Problems It Solves

Many organisations struggle with change management, especially when multiple teams or stakeholders are involved. Traditional methods, like using Microsoft Excel or Word, are prone to errors and can’t scale with larger projects. Important details are easily missed, leading to delays and increased costs.

The Change Register addresses these challenges by offering an integrated system that tracks changes from start to finish. It connects changes directly to project budgets and timelines, ensuring nothing is overlooked. The automated approval process streamlines decision-making, so changes are reviewed and approved efficiently, reducing bottlenecks.

Is This Feature Right for You?

The Change Register is ideal for project and portfolio managers, as well as executives, who need a structured way to manage changes, particularly in industries like construction, IT, and infrastructure where tight control over budgets and timelines is crucial.

For local governments, this tool is essential for maintaining transparency and accountability in public projects, especially capital works. With regulatory requirements and public scrutiny, the Change Register ensures changes are tracked, evaluated, and approved efficiently, keeping projects on schedule and within budget.

In capital projects, whether public or private, the Change Register provides consistency and control throughout multi-phase, high-investment initiatives, preventing costly delays and ensuring no important detail is overlooked.

What Does the Change Register Bring to Your Workflow?

If you’re looking to improve how your team handles project changes, the Change Register offers a practical and effective solution. It not only simplifies the process but also makes it more transparent and accountable.

Key benefits include:

• Streamlined Processes: Reduces the manual work involved in managing changes, boosting efficiency.
• Clear Visibility: Helps you understand how changes affect budgets and schedules, so decisions are based on real-time data.
• Accountability: A clear approval process ensures that the right people review and approve changes at the right time.

Building on these advantages, the following visuals illustrate how the Change Register Object streamlines change management in real-world scenarios.

Figure 1.1: Change Register - – View a consolidated summary of all requested changes across projects and business units.

Figure 1.2: Submitting a Change Request – Follow a streamlined process to submit detailed change requests with relevant information. (populate this form)

Figure 1.3: Filtering Change Requests – Easily apply filters to navigate and organise your list of change requests.

Figure 1.4: Filtered Results – Quickly access a refined list of relevant changes after applying filters.

Figure 1.5: Change Approval Workflow – Manage approvals for requests, including budget revisions and scope adjustments, with clear progress tracking.

How Camms Can Help

Camms provides a solution that is not only feature-rich but also configurable to your organisation’s needs. With the Change Register Object integrated into your project workflow, Camms offers the tools to manage changes without the complexity and risks associated with manual processes. You can:

• Link changes directly to project schedules and budgets, ensuring that all impacts are tracked.
• Configure the system to suit your specific needs, capturing the information that is most important to your organisation.
• Extract data through Camms.Connect, allowing you to visualise and analyse project changes in platforms such as Power BI or Tableau.

This flexibility and integration ensure every aspect of a project change is controlled and assessed, reducing the risks of poorly managed changes and driving project success. If you’re seeking efficiency, visibility, and accountability in your change process, Camms can help. To maximise this feature or customise it for your organisation, book a virtual consultation with an expert.

Conclusion

In an environment where change is inevitable, how well you manage those changes can determine the success or failure of a project. The Change Register Object within Camms.Project provides a powerful, structured, and integrated solution for managing project changes, offering project managers the tools they need to make informed decisions, maintain control, and ensure that projects stay on track. By adopting this feature, you’re not just managing changes, you’re future-proofing your projects.

For an in-depth look at using the Change Register Object in Camms.Project, watch our on-demand webinar.